510460 - Administrative Assistant

Apply now Job no: 510460 - Administrative Assistant
Work type: Regular Full-time (Benefits eligible), UA System Office - Staff
Location: Alabama, Tuscaloosa
Categories: Office/Clerical Support

Job Summary: The University of Alabama System is receiving applications for the position of Administrative Assistant. This position will be based in Tuscaloosa on the campus of The University of Alabama and will support multiple attorneys in the Office of Counsel.


REQUIRED MINIMUM QUALIFICATIONS:
• High school diploma or GED;
• A minimum of 5 years of experience in a receptionist/administrative assistant role;
• Ability to represent office in a professional manner on phone, e-mail, and in person and interface effectively with employees at all levels;
• Proficient in Microsoft Outlook and Word;
• Ability to prioritize and manage multiple tasks;
• Excellent organizational and planning skills;
• A superior record of dependability and job attendance; and
• Ability to maintain strict standards of confidentiality.



RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING
• Answering department telephones and greeting visitors;
• Assisting with mailing, scanning, and copying documents;
• Preparing correspondence, documents, and reports as required;
• Processing vendor payments and expense reports;
• Processing open records requests;
• Organizing and scheduling meetings, conference calls and related logistics;
• Maintaining and ordering office supplies; and
• Various other duties as assigned.



Note to applicant: Salary is commensurate with skill level and years of experience. Applications must include a letter of interest, resume, and complete contact information for three professional references who will be contacted only with the candidate’s permission.
In addition to a competitive salary, the University of Alabama System offers a comprehensive benefits package that includes: health, dental and vision insurance; generous vacation, personal, sick and holiday leave; enrollment in the teachers’ retirement system; and a tuition assistance program for employees, their spouse and eligible dependents.



Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction will receive an individualized review of the prior conviction before a hiring decision is made.



Equal Employment Opportunity: The University of Alabama System is an equal opportunity employer (EOE), including an EOE of protected vets and individuals with disabilities.

Advertised: Central Standard Time
Applications close: Central Standard Time

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