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Accounting Assistant II - 527862

Job no: 527862
Work type: Regular Full-time (Benefits eligible)
Location: Tuscaloosa
Categories: Accounting/Bookkeeping

Pay Grade/Pay Range:  Minimum: $18.32 - Midpoint: $21.97 (Hourly N4)

Department/Organization: 502304 - Accounts Payable

Normal Work Schedule: Monday - Friday 8:00am to 5:00pm

Note to Applicants: Position is eligible for hybrid work subject to University policy.

Job Summary: The Accounting Assistant II maintains accurate financial records. Provides accounting and bookkeeping support. Assists University staff in understanding industry standards, current laws, and university policy as it relates to the financial affairs of the University. Provides guidance and trains entry-level Accounting Assistants.

Additional Department Summary: Oversees the review and approval of a variety of payment documents, including Concur invoices, paper vouchers, and OnBase encumbrances, with a focus on ensuring accuracy, completeness, and compliance with institutional policies. Requires sound independent judgment to resolve discrepancies and uphold financial integrity.

Serves as a key resource for University personnel across all levels. Provides expert guidance on vendor verification, payment routing, and supplier information systems. Reviews vendor disclosure statements. Coordinates the secure handling and documentation of gift cards. Maintains audit readiness through meticulous recordkeeping.

Manages undeliverable payments, offers front-line support via phone, and efficiently directs inquiries to appropriate departments. Plays a vital role in maintaining operational efficiency. Supports the University’s financial accountability.

Required Minimum Qualifications: High school diploma or GED and two (2) years of accounting or bookkeeping experience; OR associate's degree or higher.

Skills and Knowledge: Ability to work effectively in a team environment. Exceptional written and verbal communication skills. Ability to make decisions based on careful analysis and thoughtful judgments. Computer skills in spreadsheet applications, personal computing networks, and internet software. Ability to work effectively under stress and high levels of activity.

Preferred Qualifications: Accounts Payable experience. Bachelors degree in related field.

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to any legally protected basis and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. More information is available in the EEOC’s Know Your Rights: Workplace discrimination is illegal poster.

 

Advertised: Central Daylight Time
Applications close: Central Standard Time

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Please note, all Staff Employment positions close at 10:55pm CST.

Non-Exempt positions are posted a minimum of 3 days. Exempt positions are posted a minimum of 7 days.

Need help?

Please email the Human Resources Department at hrsvctr@ua.edu or contact us by phone at (205)-348-7732. If you anticipate needing any type of accommodation to participate in any portion of the University's employment process, including completion of the online application process, please contact our office in advance of your participation or visit. 

Equal Opportunity Statement

The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy, age, genetic or family medical history information, disability, protected veteran status, or any other legally protected basis, and will not be discriminated against because of their protected status. Applicants to and employees of this institution are protected under Federal law from discrimination on several bases.

Pay Transparency Policy Statement

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Supplemental Links


"EEO is the Law" Poster"
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

“EEO is the Law” Poster Supplement"
http://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf

"Family and Medical Leave Act" 
http://www.dol.gov/whd/regs/compliance/posters/fmlaen.pdf

"Employee Polygraph Protection Act" 
http://www.dol.gov/whd/regs/compliance/posters/eppac.pdf

The University’s Annual Security Report contains information on campus safety statistics as well as University Safety and Security Policies. It can be viewed online at The University of Alabama Annual Security Report, or by request to UAPD at ua.police@ua.edu.