Administrative Assistant - UAH - 511730

Apply now Job no: Administrative Assistant - UAH - 511730
Work type: Regular Full-time (Benefits eligible), UA System Office - Staff
Location: Huntsville
Categories: Office/Clerical Support

Job Summary: The University of Alabama System is receiving applications for the position of Administrative Assistant.   This position will be based in Huntsville on the campus of The University of Alabama in Huntsville and will support multiple attorneys in the Office of Counsel. 

Required Minimum Qualifications:

  • High school diploma or GED;
  • A minimum of 5 years of experience in an administrative assistant role;
  • Ability to represent office in a professional manner on phone, e-mail, and in person and interface effectively with employees at all levels;
  • Proficient in Microsoft Outlook and Word;
  • Ability to prioritize and manage multiple tasks;
  • Excellent organizational and planning skills;
  • A superior record of dependability and job attendance; and
  • Ability to maintain strict standards of confidentiality.


Essential Duties and Responsibilities:

  • Answer department phones and greets visitors;
  • Handle all administrative responsibilities for attorneys;
  • Prepare correspondence, documents, and reports as required;
  • Process vendor payments and expense reports;
  • Process open records requests;
  • Document management;
  • Organize and schedule meetings, conference calls and related logistics; and
  • Various other duties as assigned.

Preferred Qualifications:

  • Three years of experience at a law firm or legal office.

Note to applicant: Salary is commensurate with skill level and years of experience.  Applications (to include a letter of interest, resume, and the complete contact information of three professional references) must all be submitted online.

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction will receive an individualized review of the prior conviction before a hiring decision is made.

Equal Employment Opportunity: The University of Alabama System is an equal opportunity employer (EOE), including an EOE of protected vets and individuals with disabilities.


Advertised: Central Daylight Time
Applications close: Central Daylight Time

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