University of Alabama

Job Summary: The Administrative Assistant I provides administrative support for the operations of unit. Performs routine and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Operates standard office equipment such as personal computers, copiers, fax machines, etc.

Additional Department Summary: Supports University Press in administrative tasks, such as customer (authors and customers) service, record keeping, scheduling, filing, and producing standardized reports. Assists with manuscript acquisition, assessments, contracting, and correspondence. Assists with operational needs such as report creation, filing, interpretation, and distribution as well as the identification and completion of time-sensitive action items.

Skills and Knowledge: Familiarity with MS Office (Outlook, Word, and Excel). Superior written and verbal skills. Excellent editing skills. Excellent organizational skills. Meticulous follow-up. Ability to manage multiple time-sensitive projects successfully. Professional demeanor with the faculty and staff at UA and other institutions of higher learner. Ability to manipulate (filter, sort, look up) data in Excel. Confidence answering the phone (not just listening to voicemail messages) and interacting with authors, customers, and strangers in spontaneous and unplanned interactions. Understanding of the correct formatting of business correspondence mail.

Preferred Qualifications: Some exposure or experience in book publishing or periodicals. Experience drafting, editing, and correcting text in a fast-paced environment. Some experience in live interactions with students, clients, or customers.

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to any legally protected basis and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. More information is available in the EEOC’s Know Your Rights: Workplace discrimination is illegal poster.

Administrative Assistant I - Temporary Part-time (no benefits) - 527360

Administrative Assistant I - Temporary Part-time (no benefits) - 527360 in Tuscaloosa